PRIVACY POLICY - place holder page

Privacy Policy

Trekstock is committed to protecting your privacy and personal information. This policy explains how we collect and use the personal information you give us. By giving us your personal information, you agree to the use of it as set out in this policy.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy. Any questions regarding this Policy and our privacy practices should be sent by email to [email protected], alternatively, you can telephone 0207 439 8607.

What personal information do we collect?

Personal information is information that can be used to identify you. We usually collect can include your name, date of birth, email address, postal address, telephone number, mobile telephone number, credit/debit card details and whether you are a UK tax payer so that we can claim Gift Aid.

When we collect sensitive personal information about your health or personal circumstances, we only ask you for it when there is a clear reason for doing so. For example, if you’re joining one of our health care programmes or if you take part in an event we may need this information to make sure we provide appropriate facilities for you.

When and where do we collect your personal information?

We collect personal information about you when you sign up to our health care programmes,  ask about our events, apply for a volunteering opportunity with us, make a donation to us, engage with our social media channels, order products and services (such as email newsletters), or otherwise you give us personal information. 

We may combine your personal information with other information we collect from a trusted third parties (such as Charity Challenge, Eventbrite and Mailchimp).

Why do we collect it?

To provide you with the services, support, products or information you have requested

To personalise your supporter experience

To process any donation(s) we may receive from you

To send you the items you have ordered through our shop

To invite you to participate in surveys or research

To analyse and improve the services we offer

For internal administration purposes (we may contact you about a donation you have made or event you have expressed an interest in)

For internal record keeping, such as the management of feedback or complaints

How do we use your personal information?

We may use your information to:

  • process a donation that you have made;
  • process orders that you have submitted;
  • to carry out our obligations arising from any contracts entered into by you and us;
  • dealing with entries into a competition;
  • seek your views or comments on the services we provide;
  • notify you of changes to our services;
  • send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other fundraising activities, promotions of our associated companies goods and services; process a grant or job application.

We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations (for example the collection of Gift Aid). We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.

Who do we share your information with?

When you are on the Trekstock website and are asked for personal information, you are sharing that information with us alone. We will not sell your details to any third parties, but we may sometimes share your information with our trusted service providers who are authorised to act on our behalf.

Examples of sharing your information might be: 

When making a payment for something from our online shop, we would share your details with Stripe/PayPal so that the transaction can take place in a secure environment

In the payment process for our online shop and online donation page where your details are sent for payment verification

When giving a regular donation via the e-direct debit process

When entering a fundraising event that requires an entry fee where you may be directed to a partner to process that entry

When you are using our secure online donation pages, your donation is processed by a third party payment processor, who specialises in the secure online capture and processing of credit/debit card transactions.

Third Party Service Providers working on our behalf: We may pass your information to our third party service providers for the purposes of completing tasks and providing services to you on our behalf (for example to process donations and send you mailings). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own direct marketing purposes. Please be reassured that we will not release your information to third parties beyond the Trekstock Network for them to use for their own direct marketing purposes, unless you have requested us to do so.

How secure is my information? 

When you give us personal information, it may be stored and processed outside of the UK. We take steps to ensure that your information is treated securely.

Unfortunately, no information shared over the internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, you do so at your own risk. We always do our best to make sure your information is secure on our systems.

We always adhere to the requirements of the Data Protection Act 1998. Our registration number on the Data Protection Register run by the Information Commissioner’s Office is:

Your choices

We want you to have total control over how you hear from us and get involved with our vital work supporting young adults with cancer.

You can update your personal information and your contact preferences via our Keeping in touch form, calling us on 0207 439 8607 or emailing us on [email protected].

How you can access and update your information

The accuracy of your information is important to us. If you change email address, or any of the other information we hold is inaccurate or out of date, please email us at: [email protected] or write to us at: 23 Carnaby Street, W1F 7DD. Alternatively, you can call us on 0207 439 8607.

You have the right to ask for a copy of the information Trekstock hold about you (we may charge £10 for information requests) to cover our costs in providing you with details of the information we hold about you.

Use of ‘cookies'

Like many other websites, the Trekstock website uses cookies. 'Cookies' are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. For example, we use cookies to store your country preference. This helps us to improve our website and deliver a better more personalised service. It is possible to switch off cookies by setting your browser preferences.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

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